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Request for Proposals2019-03-14T15:43:58+00:00


Program Calendar and Room Booking Software

The intent of this Request for Proposals (RFP) is to enter into a contract for the supply of a Program Calendar and Room Booking Software to replace our current systems:

  1. Room Booking: Bookly
  2. Calendar: Events powered by WordPress

The Library is seeking a fully operational, integrated system that is designed to meet the Library’s needs. Additional details regarding the scope of work is provide in Schedule A – Requirements.

The successful proponent (Proponent) is expected to have the following attributes / characteristics:

  1. Demonstrated knowledge and experience in providing an integrated Program Calendar and Room booking system that is cloud-based or client/server technology platform, including infrastructure as well as database. This is a mandatory requirement.
  2. Ability to provide qualified resource to:
    a. Make the initial configuration;
    b. Develop a transition project management plan;
    c. Provide change management support and training;
    d. Provide training materials; and
    e. Provide support and maintenance, at the agreed upon service levels for three (3) years after go live.

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“When in doubt, go to the library.” – Hermione Granger